PLANNING AN EVENT: WHAT YOU NEED TO KNOW ABOUT LOCAL PUBLIC HEALTH PROTOCOLS 

mask.png   MASKS / FACE COVERINGS   

WHO NEEDS TO WEAR A MASK AT THE LACC?

Everyone 2 years of age and older must wear a face covering while inside the LACC, regardless of vaccination status.

IS THERE AN ALTERNATIVE TO WEARING A MASK?

A face shield with a drape that is form fitting under the chin, clear masks, or cloth masks with a clear plastic section are non-restrictive, acceptable alternative accommodation to those with certain medical conditions or have a communication disability.

WHAT TYPES OF MASKS ARE ACCEPTABLE?

LADPH recommends two-layer cloth masks (without vents), disposable surgical masks, N95 or KN95 respirators. Bandanas and scarves are acceptable when wearing a disposal mask underneath. Double masking (a disposable mask under a cloth mask) offers extra protection. Refer to the LADPH Mask Guidance for additional details.

CAN A MASK BE REMOVED?

Face coverings can only be removed while actively eating or drinking while sitting in a designated dining area or standing stationary at a table/counter. Speakers, presenters and entertainers may also remove their masks while on stage, provided they are fully vaccinated or have provided proof of negative test results within (72) hours of being on stage. Please refer to the last question in this section.

IS AN EVENT ORGANIZER REQUIRED TO OFFER DISPOSABLE MASKS FOR PEOPLE WHO FORGET THEIR MASKS?

It is not mandated for event organizers to provide face covering for event attendees; however, it is highly recommended. It enhances the attendee experience and promotes a safer event. LACC does not provide disposable masks for event attendees.

ARE INDIVDIUALS WHO PROVIDE PROOF OF FULL VACCINATION REQUIRED TO WEAR A MASK?

Yes, as mandated by the County’s Health Officer’s Order, face covering must be worn by anyone 2 years or older while at the LACC regardless of vaccination status.

ARE SPEAKERS AND ENTERTAINERS REQUIRED TO WEAR A MASK WHILE ON STAGE?

Speakers and entertainers are required to wear masks while on stage, unless performing a task that cannot feasibly be done while wearing a mask. In such cases, event organizers must ensure speakers or entertainers on stage are fully vaccinated or have provided a negative result with (72) hours of the performance or speaking engagement. It is also recommended that event organizers provide a minimum distancing of 12' between the stage and the audience.  Speakers and entertainers are required to wear masks when not performing under these circumstances.

vacination card2.jpg  PROOF OF VACCINATION    

IS AN EVENT ORGANIZER REQUIRED TO VERIFY FULL VACCINATION STATUS AT THEIR EVENT?

Yes. Effective September 20, 2021 to November 1, 2021, event organizers are required to verify full vaccination status or pre-entry negative test results for all attendees at indoor events with a daily expected attendance of 1,000 people or more (defined as mega events by the CA Department of Public Health). This requirement must be communicated in all pre-event promotion and ticket point-of-sale or registration.

IS VACCINATION VERIFICATION NECESSARY DURING MOVE-IN OR MOVE-OUT DAYS?

During move-in and move-out days, when the public is not admitted, vaccination verification is recommended but not mandated.  During these periods, it is considered contracted work environment and event organizers must comply with Cal/OSHA Emergency Temporary Standards and the LADPH Best Practices for Businesses and Employers.  

WHAT HAPPENS TO PROOF OF VERFICATION STATUS ON NOVEMBER 1, 2021?

On November 1, 2021, the CA Department of Public Health and the LA County Health Officer’s Order on proof of vaccination mandate at mega events is scheduled to expire. Both public health authorities reserve option to extend this date if necessary, based on the current situational update of the pandemic. Your Event Manager will keep you posted if there is any change to the timeline.

WHAT EXACTLY DOES FULL VACCINATION STATUS MEAN?

Full vaccination status means that the documentation provided indicates it has been two weeks or more after an individual has received the second dose in a 2-dose series (Pfizer-BioNTech or Moderna or other vaccine authorized by the World Health Organization), or two weeks or more after they have received a single-dose vaccine (Johnson and Johnson [J&J]/Janssen ).

WHAT TYPE OF PROOF OF VACCINATION IS ACCEPTABLE?

Event organizers may accept the following documentation as an acceptable form of proof of vaccination. In all cases, accompanied with a picture ID, the vaccination record must have vaccinated person’s name, type of COVID-19 vaccine and date of last dose administered.


 Actual, copy or photo format of person’s vaccination card issued by the Department of Health and Human Services Centers for Disease Control & Prevention or WHO Yellow Card; OR
 Vaccination documentation from a healthcare provider; OR
 Digital record of vaccination that includes a QR code that when scanned by a SMART Health Card reader displays the persons, name, date of birth, vaccine type and vaccine date. Examples of this would be Digital CA State COVID-19 Record or the LA County Digital Vaccine Record powered by Healthvana.

WE ANTICIPATE INTERNATIONAL ATTENDEES AND EXHIBITORS. WHAT TYPE OF PROOF OF FULL VACCINATION DO THEY NEED TO PROVIDE?

LADPH fully-vaccinated guidance allows international attendees to provide proof of being vaccinated by one of the vaccines authorized by the World Health Organization (WHO) at least (2) weeks after completing the series of the following:
 AstraZeneca (aka CoviShield or Vaxzevria) – 2 doses
 Sinopharm – 2 doses
 Sinovac – 2 doses

WHO IS RESPONSIBLE FOR SCREENING FOR PROOF OF VACCINATION?

Event organizers are wholly responsible to ensure that screening of full vaccination verification or negative test results is conducted at their event in a manner that complies with LA County Department of Public Health. Organizers may contract with their event security contractor or medical services contractor to conduct the screening process. Event staff or volunteers are other staffing options for event organizers to consider handling this task.

WHERE SHOULD SCREENING OF PROOF OF VACCINATION TAKE PLACE?

Event organizers must screen for proof of vaccination prior to allowing admission to the event. This can be done at the entrance of the LACC or pre-entry at your licensed event space. Please work with your Event Manager to plan and coordinate where this screening will be conducted.

negative-covid19-test-gradient-icon-260nw-1935833860.jpg  NEGATIVE TEST RESULT SCREENING

IS AN EVENT ORGANIZER REQUIRED TO ACCEPT A NEGATIVE TEST RESULT INSTEAD OF PROOF OF VACCINATION?

While this option is allowed under the LADPH Health Officers Order, it not mandatory. By limiting admission to an event to vaccinated-only, the event organizer has fulfilled the basic public health requirement. The issues that may arise from not accepting a testing alternative is best addressed in consultation with your leadership or legal counsel.

WHY SHOULD AN EVENT ORGANIZER CONSIDER ACCEPTING A TESTING ALTERNATIVE TO PROOF OF VACCINATION?

Simply put, it broadens your attendee reach and vendor/contractor staffing levels. Accepting negative test results allows event organizers to accommodate those who are younger than vaccination eligibility age (currently 12 years or older), those who present with medical exemptions, those with sincerely held religious belief and to accommodate those with a qualifying disability. Keep in mind that accepting a testing alternative for your vendors/contractor also means covering the cost and logistics of onsite testing services. Please discuss accepting testing alternative with your leadership team or legal counsel to implement the sound option for your event.

WHAT IS CONSIDERED ACCEPTABLE NEGATIVE TEST RESULT DOCUMENTATION?

Event organizers may accept documentation of a negative test result obtained within (72) hours prior to event admission date. Proof of negative test results can be a printed document or digital record from the test provider or laboratory that include person’s name, type of test performed and negative test result date. Results from PCR and antigen tests are acceptable.

WHO CONDUCTS THE SCREENING FOR NEGATIVE TEST RESULT DOCUMENTATION?

As in the case of vaccination status screening, event organizers may have their event security contractor, medical services contractor, event staff or volunteers screen for negative test results. Regardless of staffing, event organizers are wholly responsible to ensure that screening of full vaccination verification or negative test results is conducted at their event in a manner that complies with LA County Department of Public Health.

WHAT HAPPENS IF A SCREENED TEST RESULT IS OUTSIDE OF (72) HOURS?

If test result documentation does not meet the requirements outlined by LADPH Health Officer’s Order, then entry to the event should be denied. Attendees may be referred to one of the nearby rapid testing centers in Downtown LA. Event organizers may also want to consider contracting with a vendor to offer onsite rapid testing – your Event Manager can provide some resources.

DO I HAVE TO ARRANGE FOR ONSITE RAPID TESTING?

No – offering onsite rapid testing is a useful amenity to event attendees who forget their vaccination card, do not have a mobile device or have an outdated negative test result, however, it is not mandatory for event organizers to obtain for their event.

IF AN EVENT ORGANIZER PLANS TO CONDUCT ONSITE RAPID TESTING, WHERE DOES THAT TAKE PLACE?

Onsite rapid testing should be set-up outside of the LACC, where negative test results can be obtained prior to entry into the venue. Please coordinate placement of onsite testing services with your Event Manager.

WHAT HAPPENS IF SOMEONE TEST POSITIVE DURING ONSITE RAPID TESTING?

In the event of a positive test result, admission to the LACC and the event is immediately denied. The individual should be directed to return home (or to their hotel), advised to seek medical attention and follow the LADPH Public Health Emergency Isolation Order.

WHO IS RESPONSIBLE FOR COVERING THE COST OF TESTING FOR EVENT VENDORS AND CONTRACTORS?

If event organizers decide to implement accepting negative tests results from their contractors/vendors in the absence of proof of vaccination, then the contractor/vendor may ask the event organizer to cover the cost of testing for its staff and the event organizer must accommodate.

images.png  OTHER HEALTH AND WELLNESS PROTOCOLS

HOW CAN EVENT ORGANIZERS PARTNER WITH THE LACC ON EVENT HEALTH AND WELLNESS PROTOCOLS?

The LACC is here to provide support so that the health and wellness protocols planned for your event are executed successfully. About (30) days out, your Event Manager will ask you to complete and submit your health and wellness plan which outlines your plans on pre-event communication, mask mandate and vaccination status/negative test result screening.

WHAT OTHER LA COUNTY PUBLIC HEALTH REQUIREMENTS SHOULD EVENT ORGANIZERS NEED TO KNOW?

In addition to complying with the LADPH Health Officer’s Order, event organizers are expected provide clear signage communicating the masks/face coverings are required to enter the event. Signage on COVID-19 infection control, handwashing and staying home when ill is also highly recommended. Please refer to the LAPDH Best Practices for Events and toolkit for ensuring compliance of the health officer order for a detailed information of recommended protocols to make your event a safe gathering.

WHAT HAS LACC DONE TO ENHANCE HEALTH AND SAFETY AT THE VENUE?

Maintaining a safe and health venue has always been paramount at the LACC. Since June 2002, the LACC has reinvested in cleaning, sanitation and disinfection equipment,extensive staff training, increased the number of hand sanitizing stations in lobby areas and hallways and made enhancement to the HVAC system. Please ask your Event Manager for our LACC Clean and Safe Promise for more details.

WHO CAN I CONTACT WITH ANY FUTHER QUESTIONS?

Please contact your LACC Sales Manager or Event Manager for further assistance on health and wellness protocols at your event.