PLANNING AN EVENT: WHAT YOU NEED TO KNOW ABOUT LOCAL PUBLIC HEALTH PROTOCOLS 

mask.png   MASKS / FACE COVERINGS   

WHO NEEDS TO WEAR A MASK AT THE LACC?

Everyone 2 years of age and older must wear a face covering while inside the LACC, regardless of vaccination status.

IS THERE AN ALTERNATIVE TO WEARING A MASK?

A face shield with a drape that is form fitting under the chin, clear masks, or cloth masks with a clear plastic section are non-restrictive, acceptable alternative accommodation to those with certain medical conditions or have a communication disability.

WHAT TYPES OF MASKS ARE ACCEPTABLE?

LADPH recommends two-layer cloth masks (without vents), disposable surgical masks, N95 or KN95 respirators. Bandanas and scarves are acceptable when wearing a disposal mask underneath. Double masking (a disposable mask under a cloth mask) offers extra protection. Refer to the LADPH Mask Guidance for additional details.

CAN A MASK BE REMOVED?

Face coverings can only be removed while actively eating or drinking while sitting in a designated dining area or standing stationary at a table/counter. Speakers, presenters and entertainers may also remove their masks while on stage, provided they are fully vaccinated or have provided proof of negative test results within (72) hours of being on stage. Please refer to the last question in this section.

IS AN EVENT ORGANIZER REQUIRED TO OFFER DISPOSABLE MASKS FOR PEOPLE WHO FORGET THEIR MASKS?

It is not mandated for event organizers to provide face covering for event attendees; however, it is highly recommended. It enhances the attendee experience and promotes a safer event. LACC does not provide disposable masks for event attendees.

ARE INDIVDIUALS WHO PROVIDE PROOF OF FULL VACCINATION REQUIRED TO WEAR A MASK?

Yes, as mandated by the County’s Health Officer’s Order, face covering must be worn by anyone 2 years or older while at the LACC regardless of vaccination status.

ARE SPEAKERS AND ENTERTAINERS REQUIRED TO WEAR A MASK WHILE ON STAGE?

Speakers and entertainers are required to wear masks while on stage, unless performing a task that cannot feasibly be done while wearing a mask. In such cases, event organizers must ensure speakers or entertainers on stage are fully vaccinated or have provided a negative result with (72) hours of the performance or speaking engagement. It is also recommended that event organizers provide a minimum distancing of 12' between the stage and the audience.  Speakers and entertainers are required to wear masks when not performing under these circumstances.

vacination card2.jpg  PROOF OF VACCINATION    

IS AN EVENT ORGANIZER REQUIRED TO VERIFY FULL VACCINATION STATUS AT THEIR EVENT?

Yes.  Effective November 8, 2021, City of Los Angeles Ordinance No. 187219 requires proof of full vaccination or negative COVID-19 PRC or antigen test results (within 72 hours) to enter city-owned buildings like the Los Angeles Convention Center.  This requirement must be communicated in all pre-event promotion, ticket point-of-sale and registration.  Children under the age of 2 years are exempt.

IS VACCINATION VERIFICATION NECESSARY DURING MOVE-IN OR MOVE-OUT DAYS?

Yes.  City of Los Angeles Ordinance No. 187219 applies throughout event organizer’s contracted dates and includes show management staff, attendees, exhibitors, contractors, vendors and EACs.  It is incumbent upon the event organizer to ensure compliance.

WHAT EXACTLY DOES FULL VACCINATION STATUS MEAN?

Full vaccination status means that the documentation provided indicates it has been two weeks or more after an individual has received the second dose in a 2-dose series (Pfizer-BioNTech or Moderna or other vaccine authorized by the World Health Organization), or two weeks or more after they have received a single-dose vaccine (Johnson and Johnson [J&J]/Janssen ).

WHAT TYPE OF PROOF OF VACCINATION IS ACCEPTABLE?

Event organizers can only accept documented proof of full vaccination outlined in the LA County Vaccine Verification Guide.  Vaccination record must have person’s name, type of COVID-19 vaccine and date of last dose administered in the following formats.  A picture ID is required for individuals 18 years or older. 

  • Original or duplicate copy of a CDC Vaccination Record, a WHO Yellow Card, a vaccination record from a healthcare provider or the California Immunization Registry Vaccination Record (CAIR2), OR
  • Digital vaccination record issued by the CA Department of Public Health, the LA County Digital Vaccine Record powered by Healthvana and approved companies such as Carbon Health, CommonPass, CLEAR Health Pass and VaxYes

WE ANTICIPATE INTERNATIONAL ATTENDEES AND EXHIBITORS. WHAT TYPE OF PROOF OF FULL VACCINATION DO THEY NEED TO PROVIDE?

LA County Vaccine Verification Guide allows international attendees to provide proof of being vaccinated by one of the vaccines authorized by the World Health Organization (WHO) at least (2) weeks after completing the series of the following:

WHO IS RESPONSIBLE FOR SCREENING FOR PROOF OF VACCINATION?

Event organizers are required to comply with the city ordinance and is responsible to ensure that screening is conducted in a manner that complies with LA County Department of Public Health verification standards for proof of full vaccination or negative COVID-19 test results . Organizers may contract with their event security contractor, medical services contractor or event staff to conduct the screening process.  Please refer to the LACC Proof of Vaccination / Negative Test Result guideline and work with your Event Manager to develop and implement your screening plan.

ARE THOSE WITH MEDICAL CONDITIONS OR SINCERELY-HELD RELIGIOUS EXEMPT FROM THE CITY VACCINATION ORDINANCE?

No, however, medical and seriously-held religious belief exemptions may be accommodated by accepting a negative COVID-19 test result (within 72 hours) that meets LA County Public Health guidance in lieu of providing proof of full vaccination. 

WHERE SHOULD SCREENING OF PROOF OF VACCINATION TAKE PLACE?

Screening for proof of vaccination must be conducted at the entry point of a city-owned building pursuant to city ordinance.  Please work with your Event Manager to implement a plan as outlined in the LACC Proof of Vaccination / Negative Test Result guideline.

negative-covid19-test-gradient-icon-260nw-1935833860.jpg  NEGATIVE TEST RESULT SCREENING

IS AN EVENT ORGANIZER REQUIRED TO ACCEPT A NEGATIVE TEST RESULT INSTEAD OF PROOF OF VACCINATION?

While this option is allowed under the City of Los Angeles vaccination ordinance, it is not mandatory.  By limiting admission to an event to vaccinated-only, the event organizer has met the requirements of the law.  The issues that may arise from not accepting a testing alternative is best addressed in consultation with your leadership and legal counsel.

WHY SHOULD AN EVENT ORGANIZER CONSIDER ACCEPTING A TESTING ALTERNATIVE TO PROOF OF VACCINATION?

Simply put, it broadens your attendee reach and vendor/contractor staffing levels.  Accepting negative test results allows event organizers to accommodate those who are younger than vaccination eligibility age (currently 5 years or older), those who present with medical exemptions, those with sincerely held religious beliefs and those with a qualifying disability.  Please discuss accepting testing alternative with your leadership team and legal counsel to implement the sound option for your event.

WHAT IS CONSIDERED ACCEPTABLE NEGATIVE TEST RESULT DOCUMENTATION?

Event organizers may accept documentation of a negative COVID-19 PCR or antigen test result obtained within (72) hours as outlined in the LA County Verifying Proof of Negative COVID-19 Test guidance. Proof of negative test results can be a printed document or digital record from the test provider or laboratory that include person’s name, type of test performed and negative test result date. At-home and antibody, Ab, IgG or IgM serology tests are not acceptable.  Documentation of a negative test result must be provided along with a picture ID (18 years and older). 

 

WHO CONDUCTS THE SCREENING FOR NEGATIVE TEST RESULT DOCUMENTATION?

As in the case of proof of vaccination screening, event organizers may have their event security contractor, medical services contractor or event staff screen for negative COVID-19 test result. Regardless of staffing, event organizers are wholly responsible to ensure that screening of full vaccination verification or negative COVID-19 test result is conducted at their event in a manner that complies with LA County Department of Public Health.

WHAT HAPPENS IF A SCREENED TEST RESULT IS OUTSIDE OF (72) HOURS?

If COVID-19 test result documentation does not meet the requirements outlined by the City of LA ordinance and LA County Health Officer’s Order, then entry to the Los Angeles Convention Center will be denied.  Attendees may be referred to one of the nearby rapid testing centers in Downtown LA.   Event organizers may also want to consider contracting with a vendor to offer onsite rapid testing – your Event Manager can provide some resources.

AM I REQUIRED TO ARRANGE FOR ONSITE RAPID TESTING?

No.  Offering onsite rapid testing is a useful amenity to attendees, exhibitors, contractors and vendors who forget their vaccination card, do not have a mobile device or have an outdated negative COVD-19 test result, however, it is not mandatory for event organizers to arrange for their event.  All medical services providers on the LACC authorized contractors list offer mobile rapid testing services and can assist event organizers develop this program.

IF AN EVENT ORGANIZER PLANS TO CONDUCT ONSITE RAPID TESTING, WHERE DOES THAT TAKE PLACE?

Onsite rapid testing should be set-up prior to the entry screening into the venue.  Please coordinate placement of onsite testing services with your Event Manager.

WHAT HAPPENS IF SOMEONE TEST POSITIVE DURING ONSITE RAPID TESTING?

In the event of a positive test result, admission to the LACC s immediately denied. The individual should be directed to return home (or to their hotel), advised to seek medical attention and follow the LADPH Public Health Emergency Isolation Order.

WHO IS RESPONSIBLE FOR COVERING THE COST OF TESTING FOR EVENT VENDORS AND CONTRACTORS?

In accordance Cal/OSHA Emergency Temporary Standards, the employer of the contractor or vendor may provide or make available testing to employees separate from their work location.  The issue of who pays the cost of testing is more of a business conversation between the event organizers and their contractors and vendors, rather than a mandate under the law.

images.png  OTHER HEALTH AND WELLNESS PROTOCOLS

HOW CAN EVENT ORGANIZERS PARTNER WITH THE LACC ON EVENT HEALTH AND WELLNESS PROTOCOLS?

The LACC is here to provide support so that the health and wellness protocols planned for your event are executed successfully. About (30) days out, your Event Manager will ask you to complete and submit your health and wellness plan which outlines your plans on pre-event communication, mask mandate and vaccination status/negative test result screening.

WHAT OTHER LA COUNTY PUBLIC HEALTH REQUIREMENTS SHOULD EVENT ORGANIZERS NEED TO KNOW?

In addition to complying with the LADPH Health Officer’s Order, event organizers are expected provide clear signage communicating the masks/face coverings are required to enter the event. Signage on COVID-19 infection control, handwashing and staying home when ill is also highly recommended. Please refer to the LAPDH Best Practices for Events and toolkit for ensuring compliance of the health officer order for a detailed information of recommended protocols to make your event a safe gathering.

WHAT HAS LACC DONE TO ENHANCE HEALTH AND SAFETY AT THE VENUE?

Maintaining a safe and health venue has always been paramount at the LACC. Since June 2002, the LACC has reinvested in cleaning, sanitation and disinfection equipment,extensive staff training, increased the number of hand sanitizing stations in lobby areas and hallways and made enhancement to the HVAC system. Please ask your Event Manager for our LACC Clean and Safe Promise for more details.

WHO CAN I CONTACT WITH ANY FUTHER QUESTIONS?

Please contact your LACC Sales Manager or Event Manager for further assistance on health and wellness protocols at your event.